Funding acknowledgement requirements
Please follow the instructions provided to satisfy the funding acknowledgement requirements.
The Queensland Government has committed $500,000 in funding to establish the Veterans’ Health and Wellbeing Research Grants Program to support research to identify new and better ways to strengthen and foster veterans’ health and wellbeing.
Grant funding up to $150,000 (ex GST) has been provided to four organisations to undertake five new research projects to improve understanding of issues impacting on veterans’ health and wellbeing.
| Recipient | Project | Amount |
|---|---|---|
| Gallipoli Medical Research Foundation | Empowering health literacy in Queensland veterans and veteran families | $140,000 |
| Gallipoli Medical Research Foundation | Chronic pain in Queensland female veterans | $90,000 |
| Griffith University | Designing together: co-designing alcohol prevention prototypes with veterans | $100,000 |
| University of Southern Queensland | Veterans' transition from Defence to Cyber Security Industry Pilot Evaluation | $110,000 |
| The University of Queensland | The Veteran Connection Program: Empowering veterans to manage identity change. | $55,000 |
The proposed research projects were required to add to existing understanding of veterans’ health and wellbeing, in areas including:
For further information, contact the Office for Veterans.
You can view the program guidelines and frequently asked questions below:
This resource toolkit outlines the requirements for grant recipients as set out in the Letter of Agreement for:
Any changes to the research project including timeframes, project team or approved deliverables require a variation request and written approval from the Office for Veterans.
Variation requests must be endorsed by the organisation's executive contact and principal investigator (where relevant). Variation requests must be submitted to the Office for Veterans at least four weeks prior to the effective date of change. Please do not proceed with any changes to the project until you have received approval.
Please contact the Office for Veterans by email on veterans@premiers.qld.gov.au or phone 3003 9656 to obtain the variation request form.
All projects are monitored by the Office for Veterans to ensure the objectives of the grants program are achieved.
You will be required to provide a milestone progress report and a final acquittal report.
Payment of Funding Support (Item 8) of your Letter of Agreement sets out the milestone reporting requirements and their due dates.
| Milestone | Deliverables | Payment |
|---|---|---|
| Execution of Agreement |
|
30% of total grant funding |
| Progress Report |
|
30% of total grant funding |
| Final Acquittal Report |
|
40% of total grant funding |
Please follow the instructions provided to satisfy the funding acknowledgement requirements.
Use this template to invite the Minister to the project’s launch and/or milestone events.
Request to use the Queensland Government Coat of Arms.
Use this template to announce important milestones achieved and/or your project’s completion.
Considerations to ensure any images captured can be shared after the event.
Use this template to share with your audiences on social media, announcing the funding support received.
Acknowledgement of the Queensland Government’s funding support is required on all published or printed materials, speeches or other forms of presentation. The acknowledgement statement must be displayed on all advertising materials associated with the project and approved by the Office for Veterans.
“This research project is proudly supported by the Queensland Government”.
“This project is proudly supported by the Queensland Government’s Veteran’s Health and Wellbeing research grant funding”.
Approvals can be submitted via your milestone progress report in SmartyGrants or emailed through to the Office for Veterans grants team at veterans@premiers.qld.gov.au.
Please allow a minimum of five business days for approvals.
As a Veterans’ Health and Wellbeing Research grant recipient, you are required to invite the Minister for Treaty, Minister for Aboriginal and Torres Strait Islander Partnerships, Minister for Communities and Minister for the Arts to the launch of your project or commemorative activity and any significant associated events.
Submit your draft invitation for approval to the Office for Veterans prior to issuing your invitation to the Minister for Treaty, Minister for Aboriginal and Torres Strait Islander Partnerships, Minister for Communities and Minister for the Arts.
Approvals can be submitted via your milestone progress report in SmartyGrants or emailed through to the Office for Veterans grants team at veterans@premiers.qld.gov.au.
Once approved, your formal invitation to the Minister should be sent to treatyandcommunities@ministerial.qld.gov.au, with a cc to veterans@premiers.qld.gov.au .
Please note in your cover email that you are a Veterans’ Health and Wellbeing Research grant recipient and ensure that you invitation is received by the Minister’s Office a minimum of eight weeks prior to your event.
For best results, please download the available resources to your device in the first instance.
From there, you can open the files and populate the template fields.
If you attempt to populate the template fields from your web browser, you may experience usability issues.
Download ministerial invitation template
The Queensland Government Coat of Arms is the sole identifier of the Queensland Government and is protected by legislation. Strict guidelines apply to its use.
Requests to represent the Queensland Government Coat of Arms on any materials must be made to the Office for Veterans team at veterans@premiers.qld.gov.au.
The media release template can be used to announce important achievements or to announce your project’s completion.
Download media release template
Bright sunny days
Use your flash. Using a flash for photos on a bright sunny day will take away the black shadows on objects and people’s faces, especially if they are inside in front of a window.
Don’t forget to clean your lens!
Backgrounds
Be aware of what is in the background of your photo e.g., computer monitor may be showing sensitive information, trees or poles growing out of people’s heads or ears, offensive graffiti in the background.
Telling a story
Photograph people doing something that relates to the project, event or activity, rather than all standing in a line. Photograph the project stages and create a timeline of events. Before and after shots and time-lapse photography are also great.
Perspective
Try shooting from different angles, rather that straight on. Try crouching down and looking up or get somewhere high (if safe to do so) and look down on your scene. This can create interesting and engaging images.
Alcohol
Avoid sending in photos depicting alcohol, tobacco products or advertising.
File size
Minimum file size required is 500kb.
File names
Please label your image files using the following method, this will assist us matching photos to consent forms.
Don’t forget to attach video and image consent forms for people who can be recognised in your video footage and photographs.
You can share your photos via your progress or milestone reports or by emailing the Office for Veterans at veterans@premiers.qld.gov.au.
If you have a social media page, don’t forget to share photos from your event and use the hashtag #veteranshealthandwellbeing.
Download video and image consent form
An information collection notice explains to individuals the purpose for which the information is collected, and how the organisation will use and handle the information. It can be provided to an individual at or before the time an organisation collects information from them, or as soon as possible after the information is collected.
Download the Information Collection Notice
The Queensland Government manages personal information in accordance with the Information Privacy Act 2009
Social media templates have been provided to support grant recipients with promoting their project.
We recommend that you include the following hashtags to promote your project:
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The Queensland Government has committed $10 million over four years to deliver initiatives that recognise and support our veterans, including investing $500,000 in the new Veterans’ Health and Wellbeing Research Grants Program.
This grants program aims to support vital research to add to the understanding of veterans’ health and contribute to improved wellbeing for veterans.
I am pleased that Queensland researchers can contribute to this important work and I encourage eligible organisations to apply.
The Veterans’ Health and Wellbeing Research Grants Program is now open for applications and will close on 19 June 2023.
Successful applicants are expected to be announced later this year.
Thank you for working alongside the Queensland Government to support our veterans and their families.
Annastacia Palaszczuk MP
Premier of Queensland
Minister for the Olympic and Paralympic Games
The Queensland Government has committed $500,000 for the Veterans’ Health and Wellbeing Research Grants Program (the Grants Program) to support research to identify new and better ways to strengthen and foster veterans’ health and wellbeing.
This document sets out the guidelines for the Grants Program.
This Grants Program will support Queensland-based researchers to undertake new research, or to expand the scope of existing research to improve understanding of issues impacting on veterans’ health and wellbeing.
The primary objective of the Grants Program is to support the veterans’ community in Queensland through facilitating research into veterans’ health and wellbeing.
The Grants Program aims to deliver the following outcomes:
Projects funded under the Grants Program are expected to be delivered within 18 months, between 2 January 2024 and 30 June 2025.
Round opens | 20 April 2023 |
Round closes | 19 June 2023 |
Applicants notified | November 2023 |
Project commencement | From 2 January 2024 |
Project completion | Projects are expected to be completed by 30 June 2025 |
Please note: the above dates may be subject to change. There may be opportunity to negotiate timeframes when the grant offer is made.
Funding between $25,000 and $150,000 (excluding GST) per grant is available. This funding supports the cost of conducting research that will support the health and wellbeing of Queensland veterans. This funding can be used for salary, equipment, undertaking consultation and other agreed expenditure items. (Refer to Section 5 - Eligibility for further details.)
Research project and priority areas
The proposed research project must add to existing understanding of veterans’ health and wellbeing, in areas including:
The administering or applicant organisation
The administering or applicant organisation must:
All applications must have a named Principal Investigator (PI), who will be responsible for the proposed research and is the corresponding applicant on behalf of the lead administering or applicant organisation and all
co-investigators.
Applicants cannot apply for funding for items that have been funded from another source. Applicants will be asked to provide a detailed breakdown and justification of the funding requested in the application form.
Applicants with unresolved financial accountability, service delivery or performance issues for activities previously funded by the Queensland Government may be ineligible to receive funding under this Grants Program. Applicants are required to declare any issues during the application process.
Expenditure incurred prior to 2 January 2024 is ineligible for funding.
Applicants may be offered a smaller funding amount than applied for in their application. This may be due to factors including:
Applicants will be required to indicate on their application form if they will accept partial funding.
Funding may be used for the following eligible costs:
The proposed research must be conducted in Queensland; however, this does not preclude collaboration with experts elsewhere in Australia or overseas. The funding will only support the Queensland site/s of a collaboration.
Only eligible expenditure incurred on or after the commencement of the Grant can be claimed.
Budget items are open to scrutiny of the Grants Program assessment panel and a strong rationale for funding should be provided in the application. A detailed quote for service must be provided for applications seeking over $10,000 (excluding GST) to engage third-party services or skilled specialists, e.g. statistician.
Items not eligible for funding include:
The Principal Investigator (PI) must include letters of support (maximum 2 pages per letter) from their current employer (administering or applicant organisation) and any partner organisation/s:
Letters of support should be included at the end of the application form.
It is essential that all research funded under the Grants Program be approved by the appropriate Ethics Committee/s. Requests for ethics and governance approvals must be submitted prior to completing the grant application and approved within six months of the grant offer being made. The grant offer will be rescinded if the ethics and governance approvals are not obtained. In such instances, where funding has been paid in line with the execution of the Letter of Agreement, the funding will need to be returned to Office for Veterans, DPC.
In addition, many projects will require approval by the Department of Defence and Veterans’ Affairs Human Research Ethics Committee (DDVA HREC) and/or other health bodies or data custodians. Such ethics approvals must follow the guidelines of the National Health and Medical Research Council’s National Statement on Ethical Conduct in Human Research (2007) - Updated May 2015.
Researchers are encouraged to visit the DDVA HREC and HREC websites for additional information at:
Other conditions
An application is not an agreement or contract. Meeting the assessment criteria does not automatically guarantee funding.
Applicants are encouraged to carefully consider the assessment criteria and the weighting applied to the assessment criteria.
Assessment criteria | Weighting |
Criterion 1: Scientific quality, relevance, and merit of the project | 30% |
Criterion 2: Translation into outcomes for Queensland veterans and their community | 30% |
Criterion 3: Investigator team track record | 20% |
Criterion 4: Meaningful collaboration | 10% |
Criterion 5: Budget | 10% |
Applications from eligible organisations will be assessed by an independent Grants Program assessment panel.
Applicants should prepare a thorough, detailed application and include all required information to assist assessors in their decision making.
Applications will be evaluated and rated against the following assessment criteria:
Criterion 1: Scientific quality, relevance, and merit of the project (30%)
To address this criterion, the applicant must:
Criterion 2: Translation into outcomes for Queensland veterans and their community (30%)
To address this criterion, the applicant must:
Criterion 3: Investigator team track record (20%)
To address this criterion, the applicant must outline:
Criterion 4: Meaningful collaboration (10%)
To address this criterion, the applicant must:
Criterion 5: Budget (10%)
To address this criterion, the applicant must:
All funded projects will be monitored and assessed by the Office for Veterans, DPC in line with the Letter of Agreement, to ensure the grant is achieving its objectives
Successful applicants will be required to provide progress reports as part of their key milestones and deliver the project within timeframes and in the manner specified in the Letter of Agreement.
Delays in submitting required reports may result in delayed payments to the applicant.
Successful applicants must complete bi-annual progress reports summarising grant outcomes and progress against milestones, and financial acquittal statements must be submitted to the Office of Veterans, DPC via SmartyGrants.
As part of the final reporting process, investigators must clearly outline the completion of their agreed research activities and details of the project outcomes.
The final report is to be provided within three months of the conclusion of the project.
Extensions to the approved project completion date may be considered on a case-by-case basis. Applicants are required to formally request an extension via SmartyGrants, detailing the unforeseen circumstance/s impacting on project completion, the actions taken to minimise the impact and the adjusted project plan and milestones.
Funding under the Grants Program will be awarded through a competitive application assessment process.
Step 1: Check eligibility
Check that the applicant/s and project are eligible for funding by reviewing these guidelines and the frequently asked questions or by emailing veterans@premiers.qld.gov.au.
Step 2: Prepare supporting documentation
Applications must be accompanied by the appropriate supporting documentation for the research project.
Prepare the following documents and submit with the application (where relevant and/or applicable):
Incomplete applications will not be accepted. Applications and all required supporting documentation must be submitted via SmartyGrants by the closing date.
Step 3: Apply online
Applications must be submitted online through SmartyGrants by 5pm on 19 June 2023. Late applications will not be accepted.
Applications will only be accepted through SmartyGrants. Applications will not be accepted in person, by email, post, fax, or once applications have closed.
The application form must be completed by a person authorised to submit the application on behalf of the applicant.
Applications can be saved and completed later.
Once submitted, applicants will receive an auto-generated email from SmartyGrants confirming submission with an application identification number that can be used as a reference. Please quote this number in all correspondence relating to the application.
If you do not receive this notification, please contact the Office of Veterans on (07) 3003 9398 to confirm that the application form has been submitted correctly.
Please note: The PI is responsible for ensuring that the application is complete and accurate. Giving false or misleading information may exclude the applicant from funding consideration.
Eligible applications will be assessed by an independent Grants Program assessment panel against the Grants Program objectives and assessment criteria.
Applicants may be asked to provide additional information to support their application.
Due diligence checking will be undertaken on the applicant, and outcomes from this process will inform project assessments.
The number and value of grants awarded is at the discretion of the Queensland Government.
Notification of outcome
All applicants will be notified of the outcome of their application in writing.
It is not possible to provide information about the status of individual applications during the assessment process and prior to announcement of outcomes.
If applicants require further information, please email veterans@premiers.qld.gov.au.
Successful applicants will be sent a legally binding Letter of Agreement. The Letter of Agreement is the legal agreement between the Queensland Government and the successful applicant and contains project deliverables, milestone dates, payment terms and other conditions of the grant.
There is no binding agreement until the Letter of Agreement is signed by both the lead administering or applicant organisation’s delegate and a representative of DPC.
In managing the funding provided, the lead organisation must comply with the requirements of the Letter of Agreement.
Funding will be provided to successful applicants once they have entered into a Letter of Agreement and satisfied the milestones detailed in this agreement.
Grant funding will be released as follows:
Funding distribution may be varied on a case-by-case basis in line with the project requirements in the Letter of Agreement.
All funded projects will be monitored and evaluated by the Office for Veterans to ensure the Grants Program is achieving its objectives.
Grant funding is exempt from GST. Grant funding is GST exclusive and grant funding cannot be used to pay GST.
Milestone payments will be made directly into the organisation’s nominated bank account via Electronic Funds Transfer (EFT).
The applicant is advised to seek independent professional advice or contact the Australian Taxation Office (ATO) on queries relating to GST or other taxation obligations. The ATO can be contacted on 13 28 69 or online at www.ato.gov.au.
The Office for Veterans, DPC is unable to provide advice on an applicant’s taxation circumstances.
Applicants must seek and obtain written approval from the Department of the Premier and Cabinet prior to contacting or responding to the media or providing public statement of any kind in relation to the Grants Program.
If you have any queries, please contact the Office for Veterans by:
Definitions
Eligibility
Withdrawals
Disclosure and publication
Assessment
Successful applications
Payments and GST
Reservation of rights
No relationship and liability
Participation at applicant’s cost
Non-exhaustive
Intellectual property
Law
Acceptance
Other
Applicants must:
More information about eligibility requirements is outlined in the program guidelines or at Veterans' Health and Wellbeing Research Grants page.
Yes. Joint applications will be considered as one application. While multiple organisations meeting all the eligibility criteria may apply for a grant together (as part of a joint application), one organisation must nominate to be the lead applicant and accept legal and financial responsibility for the grant.
No, you must apply for ethics clearance before submitting the application. All research funded under grants program must be approved by the appropriate ethics committee/s. Requests for ethics and governance approvals must be submitted prior to completing the grant application and approved within six months of the grant offer being made. The grant offer will be rescinded if ethics and governance approvals are not obtained. It is recommended you consult with the relevant ethics committee/s to confirm whether these timeframes are achievable.
For further information, visit the Department of Defence and Veterans’ Affairs Human Research Ethics Committee (DDVA HREC) website.
Information can also be found on the NHMRC website.
You must meet project deliverables by the deadlines specified in the executed letter of agreement. This may include six-monthly progress reports and a final report. The progress reports will outline the progress of your project against agreed milestones.
As part of the reporting process, you must also provide financial acquittal statements that detail expenditure against each source of project funding. A final report is also required.
Changes are only allowed in exceptional circumstances. Administering or applicant organisations must make a detailed request in writing to the Office for Veterans, Department of the Premier and Cabinet (DPC) at least four weeks prior to the proposed effective date of change. This may include proposed changes to the project timeframe, use of funding, scope or the administering organisation.
The request will be considered by DPC and, if approved, a formal variation will be drafted. The variation will come into effect following execution by both DPC and the administering or applicant organisation.
You can commence your research project once the letter of agreement is fully executed. Research activities and expenditure cannot commence before the letter of agreement is fully executed.
It is anticipated that the outcomes of the grant program will be communicated in November 2023. Following the announcement of grants recipients, DPC will work with successful administering and applicant organisations to confirm project schedules and execute agreements. It is anticipated the agreements will be fully executed in December 2023.
Projects funded under the grants program are expected to commence from 2 January 2024 and be fully completed by 30 June 2025.
Applications will close at 5pm (AEST) on Monday 19 June 2023. All applications must be submitted through SmartyGrants.
SmartyGrants is an online grants administration program that provides a centralised grant application and management system. All applications must be submitted through SmartyGrants. Applications that are posted, emailed or faxed will not be accepted. The link to the SmartyGrants application form is available on the Veterans' Health and Wellbeing Research Grants page.
After submitting your application, you will receive a confirmation email from SmartyGrants, which will include a PDF copy of your application. If you have any queries or problems completing your SmartyGrants application, please contact the Office for Veterans, DPC on 07 3003 9398 or by email at veterans@premiers.qld.gov.au.
The Office for Veterans, DPC can provide general information and advice on completing your application. However, to maintain the fairness and integrity of the application process, the Office for Veterans cannot provide applicants with individual support or assistance in completing applications.
You may apply for and receive funding in addition to this grants program. However, funding sought under this grants program must not:
Yes, a reference list can be included at the end of the application.
The grants program offers funding from $25,000 to $150,000 (excluding GST) per grant to deliver research projects that directly relate to veterans’ health and wellbeing. A detailed budget and quotes must be included in the application form.
The program guidelines provide a non-exhaustive list of items that may be eligible for funding. Provided the items you are seeking funding for are directly connected to the project, you should include them for consideration. Any ineligible expenses may be covered through other funding sources, and will be excluded from the funding offered under this grants program.
Any expenditure incurred prior to 2 January 2024 is ineligible for funding. DPC is not responsible for any expenditure incurred prior to the letter of agreement being fully executed. If your application is unsuccessful, DPC accepts no responsibility for any expenditure incurred.
Travel costs for the principal investigator that are essential to the program of research are capped at $5000 (excluding GST) for the entire project. Other members of the research team or collaborators are not entitled to claim travel costs.
No. The eligibility criteria require administering or applicant organisations to be registered for GST:
You are advised to seek independent professional advice on taxation obligations or assistance from the Australian Taxation Office or on 13 28 69. The Office for Veterans cannot provide advice on taxation circumstances.
Yes, you must provide quotes to support your application. All applications must include a completed project budget table in the online application form, outlining the proposed expenditure.
All eligible and compliant applications will be submitted to an independent grants assessment panel for evaluation. The grants assessment panel will review each application against the criteria and requirements outlined in the program guidelines. The grants assessment panel’s recommendations will be submitted to the Director-General, DPC, for approval.
Weighted scoring allows key components of the assessment criteria to be prioritised. Applicants are encouraged to carefully consider the weighting applied to the assessment criteria.
Assessment criteria | Weighting |
Criterion 1: Scientific quality, relevance and merit of the project | 30% |
Criterion 2: Translation into outcomes for Queensland veterans and their community | 30% |
Criterion 3: Investigation team track record | 20% |
Criterion 4: Meaningful collaboration | 10% |
Criterion 5: Budget | 10% |
It is anticipated the outcomes of the application process will be communicated in November 2023, following completion of the grants assessment process. It is not possible to provide information about the status of individual applications prior to completion of the assessment process.
Timeframes for the grants program are listed in the program guidelines. In some instances, due to the volume and complexity of applications, timeframes may be modified.
Applicants can seek feedback from DPC within three months after the announcement of the grants program’s outcomes. All requests for feedback should be emailed to veterans@premiers.qld.gov.au.
More information about the grants program can be found in the program guidelines or by visiting the Veterans' Health and Wellbeing Research Grants page.
If you have any further questions, please email veterans@premiers.qld.gov.au.
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