Grant funding checklist
Use the checklist to ensure your project remains on track.
Grant recipient resource toolkit
This resource toolkit outlines the requirements for grant recipients as set out in the Letter of Agreement for:
- reporting requirements and payment schedules
- funding acknowledgements.
Variation(s) to the Letter of Agreement
Any changes to the project including timeframes or approved deliverables require a variation request and written approval from the Office for Veterans.
Variation requests must be endorsed by the organisation's executive contact. Variation requests must be submitted to the Office for Veterans at least four weeks prior to the effective date of change. Please do not proceed with any changes to the project until you have received approval.
Please contact the Office for Veterans by email on queenslandremembers@premiers.qld.gov.au or phone 3003 9656 to obtain the variation request form.
Reporting requirements and payment schedules
All projects are monitored by the Office for Veterans to ensure the objectives of the grants program are achieved.
You will be required to provide a milestone progress report and a final acquittal report.
Payment of Funding Support (Item 5) of your Letter of Agreement sets out the milestone reporting requirements and their due dates.
Grant funding will be released following approval of milestone reports as follows:
| Milestone | Deliverables | Payment |
|---|---|---|
| Execution of Agreement |
|
70% of total grant funding |
| Progress Report |
Note: a payment is not attached to the progress report for Minor Capital Works and Community Grants Programs For Major Capital Works Grants Program, an invoice will be requested pending approval of the progress report | 20% of total grant funding for Major Capital Works Grants Program only |
| Final Acquittal Report |
| 10% of total 30% of total |
Resources
For best results, please download the available resources to your device in the first instance.
From there, you can open the files and populate the template fields.
If you attempt to populate the template fields from your web browser, you may experience usability issues.
Events and marketing tips
Considerations to ensure your event and/or marketing efforts are successful.
Ministerial invitation
Use this template to invite the Minister to the project’s launch and/or milestone events.
Queensland Government Coat of Arms
Request to use the Queensland Government Coat of Arms.
Media release template
Use this template to announce important milestones achieved and/or your project’s completion.
Poster template
Use this poster template to drive awareness and interest of a project event.
Photo tips and consent
Considerations to ensure any images captured can be shared after the event.
Building or Memorial Plaques
Use this template to design a building or memorial plaque to acknowledge the funding received for the project.
Social media
Use this template to share with your audiences on social media, announcing the funding support received.