Grant recipient resource toolkit

This resource toolkit outlines the requirements for grant recipients as set out in the Letter of Agreement for:

• reporting requirements and payment schedules
• funding acknowledgements.

Variation(s) to the Letter of Agreement

Any changes to the research project including timeframes, project team or approved deliverables require a variation request and written approval from the Office for Veterans.

Variation requests must be endorsed by the organisation's executive contact and principal investigator (where relevant). Variation requests must be submitted to the Office for Veterans at least four weeks prior to the effective date of change. Please do not proceed with any changes to the project until you have received approval.

Please contact the Office for Veterans by email on veterans@premiers.qld.gov.au or phone 3003 9656 to obtain the variation request form.

Reporting requirements and payment schedules

All projects are monitored by the Office for Veterans to ensure the objectives of the grants program are achieved.

You will be required to provide a milestone progress report and a final acquittal report.
Payment of Funding Support (Item 8) of your Letter of Agreement sets out the milestone reporting requirements and their due dates.

Grant funding will be released following approval of milestone reports as follows:

Milestone	Deliverables	Payment
Execution of Agreement	Return of signed Letter of Agreement Return of project initiation form	30% of total grant funding
Progress Report	Evidence of research progress Confirmation of approval of ethics and governance approval(s)	30% of total grant funding
Final Acquittal Report	Evidence of research findings and project expenditure Confirmation of completion of project activities	40% of total grant funding