Searching our historical records—hints and tips

Our online historical research service is a great place to start if you want to trace a person's family tree—it's free to search our index online.

We only hold records of events that took place in Queensland, so make sure you know where the event happened.

You can't view these records in person at the registry.

You can buy online a historical certificate for $35.90 or a historical image for $25.55 online.

|

Before you start searching, collect as much information as you can about the person and event (birth, death or marriage) you are researching.

You will need to know the name of the person you want to search for, and have an idea of when the event took place in Queensland.

Be aware that it wasn’t unusual for large families to have some children who were not registered at birth. Registration was difficult for some families when it required a full day of travel by wagon with young children in tow.

Don’t forget about the trusty old family Bible or the society section of old newspapers announcing engagements, births, anniversaries and obituaries.

If the event was registered outside of Queensland, contact the interstate or overseas registering authority.

Make sure you have the person's correct name.

Convicts transported to Australia often changed the spelling of their names to hide their past, and names were often changed to English. For example the Irish Ó Fearghail may have been changed to O'Farrell, Farrell or Farrelly.

People are often known by a shortened or common form of their name or their middle name, but registered under a more formal name, particularly in historical records. So, a person known as Jack—now often used as a first name in its own right—is likely to have been registered as John 100 years ago.

Also try using variations of the person's first names. Historical indexes sometimes use formal first names when the person was commonly known by a different name.

Formal first names Short name
Charles Charlie
John Jack
Albert, Bertram, Herbert or Robert Bob, Berty or Bertie

Searching the historical index is free, so if you are unsure or can't find a historical record, you can keep trying.

We try to make sure the information in the historical index is correct.

Our index records are copied from handwritten records created by the Registrar-General of the time. Sometimes the cursive writing may not have been read correctly when the information was copied into our index.

It is also possible that the information given to us when the event was registered—the original information—might not be correct. As historical records, the information on a historical certificate or image is what was recorded at the time of the event.

If you do find a mistake, please let us know and we will review the record and make a correction if applicable. Information will not be changed if the historical index correctly matches the information that was given at the time of registration. If an error was made at the time of registration (e.g. an incorrect date of birth was stated on a birth certificate) the historical index will not be changed.

Read our corrections policy.

To search the historical research service for an event:

  1. Fill in at least 1 name, either the first and/or family name of
    • person (for any event type)
    • either of the parents (for birth and death).
  1. Refine your search, if required, or search using the built-in refined date ranges.
    • None of the fields are required, so you can try using as few or as many as you'd like.
    • Include the registration details that you know—year, code and/or number.
    • The results will show people whose names closely match, including parents (for births and deaths) or the other party’s name (for marriages).
    • Results are sorted by closest match of births, deaths and marriages on the person’s name and then by parents’ names or by the other party’s name.
    • Marriage last name searches are not bride/groom specific, so searches will return records of either the bride or groom with that last name.
  1. Open a result by clicking on the person's name to
    • make a purchase—you will need to sign in to your Queensland Digital Identity (QDI)
    • view any additional records with similar name details (including possible siblings)
    • bookmark the page so you can return to the record and similar name searches later.

How you heard about us

Please take a moment to answer this one-question survey. Your feedback will help us better understand how people find us and improve our outreach.

Tell us now.
|

If you're having trouble finding a historical record, try different details to refine your search so you are more likely to find the person you are looking for.

Exact match can be selected for the given names(s) and/or the family name of the person.

By choosing a ‘refine results further’ option you may:

  • use the built-in date ranges
  • fill in the date of the event (or just the year)
  • define a date range to search
    • start date (or year) in the 'date of event'
    • end date (or year) in the 'optionally range to' field
  • fill in at least 1 name
    • either parent's first name and/or last name (for birth and death)
    • other party's name (for a marriage)
  • enter known registration details—year, code and/or number.

If you're still having trouble, try removing or changing the details in the fields for the name of the person you are looking for.

You can also try using the wildcard symbol, an asterisk: *. This will return any combination of letters in place of the * symbol.

If you want to search for a person you think was named Unger, but you are not sure of the spelling, just enter ‘ung*’ into the ‘Last name’ field (and the date or a date range). Your search will find every last name starting with the letters ‘ung’, so as well as Unger you may also get Ungerer, Ungaterwen, Ung and so on.

You can only enter the wildcard symbol after any letters (e.g. sm*)—not before (e.g. *sm)—and you must enter at least 1 letter before the * symbol.

You can use the wildcard in any of the name fields, but you can’t use it in the date fields.

If you want to search for children born to the same parents (or person), choose the birth or death filters and enter at least 1 name—either 1 or both of the parents’ first and/or last name(s).

For example, these details will find children born to the parents in the historical index and additional close matches:

  • Select births between 1829 and 1925
  • Father/parent’s name(s): Gottfried Heinrich August Unger
  • Mother/parent’s name(s): Maria Martha Busch

When you open a result, you can also view up to 12 additional records found with similar parents' names. Find these details below the products available for purchase.

We hold nearly 10,000 handwritten records of Queensland's fallen World War I (WWI) service men and women. Each entry is listed alphabetically in 1 of 6 registers that took years to compile.

If you want to search for any of these records, choose the death filter (optional), enter at least 1 name (optional), and use the registration prefix ‘F’, which identifies a record as a WWI entry created in 1922.

You can download the top 100 records (as a spreadsheet), using the download link at the top of the results. Open an individual record using the link on person’s name link.

Purchasing online is convenient.

However, keep in mind that the built-in settings, browser and history or cookies on your device may create their own issues.

If you are getting a message that your shopping cart is empty:

  • select the green checkout button to continue
  • try a different internet browser
  • clear the browser history or cookies
  • use a different device.

Duration 8:00 |

Michael: If we just, open it up.

Robyn: On the bottom of each scroll was the soldier’s full name.

Michael: He took it on as a labour of love to recognise the fact that these soldiers had died.

Today we will be looking at the Queensland Registry of Births, Deaths and Marriages registers of all the Queensland soldiers who were enlisted in Queensland, who died during World War 1.

In front of me I have a typical register that was complied using information that was taken from the soldiers’ service record, and also information that was received from the soldier’s family.

And these records there’s around about 9,600 of them, were all complied with a thousand names in each register and one death register with 600 names in them.

Queensland’s unique in this fact. We’re the only state in Australia holding such a comprehensive collection of deaths for World War 1.

This is a very interesting story about the compilation of these registers. They were a work of love by a gentleman called George Porter.

George Porter was originally a clerk in the Registry of Births, Deaths and Marriages and he rose through the ranks to actually become the Registrar-General.

On his way through when he was a senior clerk he thought it would be a great thing to honor the dead from World War 1, our Queenslanders.

He did it all in his own time with a group of volunteers from the registry. Not a cent government, or not a shilling of government money was spent on this at the time because. He had asked, he requested that he be allocated resources and time to do this. He didn’t receive a response back, so he went and did it himself.

So, when Porter received his information back from the War Office, he confirmed that the soldier had in fact died in Queensland. He then prepared letters for the families. He sourced the address and contact details from the soldiers’ service record. He attached a blank death registration form and he sent those out to the families by post.

Now if we think back to the 1920s, post wasn’t in postal trucks as it is today. So, and this is the reason basically why it took so many years to compile these registers.

So, these letters were sent out the families and the families complied information on the death registration form and then sent that back to Porter.

Once Porter got all the information back these registers are actually in alphabetically order. So, all of the responses needed to be sorted out. And we can see by the register,

If we have a quick look.

They were all handwritten. And again, the only record that exists in Australia of such a comprehensive list of registrations for deaths of soldiers.

Robyn: We’ve got dozens of collections here at the State Library and they really complement the, the death registers at the Registry of Births, Deaths and Marriages in Queensland.

Many of the collections we have here, have all sorts of items, objects pertaining to the soldier’s service.

And some of those pertain to the soldier’s death. So, some of these things are official documents or objects and some of them are unofficial. All of them have been kept by their families, and passed down through the generations, and now find themselves in the State Library’s collection.

Michael: So, we can see here that the detail that Porter and his crew when to compile these registers and the information in here basically states where, or who the soldier was, the family of the soldier, how the soldier died, and a lot of the times where he died.

But a lot of the times we’ve got unknown as the place that he died, which is a bit sad.

And you can also, as I said before, we can identify the battle that the solider was killed and some of them are wounds.

This soldier died of pneumonia and as we, we mentioned before we can even identify sometimes brothers.

Robyn: So, two of the names we will find in the death registers are William and John Fraser. Brothers from Cooloolabin near Yandina. They both unfortunately died.

The Fraser family had three sons. Two of whom went to war and neither of whom came home.

We have a nice little collection here at the State Library containing some images, and some letters, and some little memorial cards.

So, there’s an image of here of William Fraser and it says who his parents were, and when he died, and how old he was. And you could choose a little verse to go in the bottom caption.

Similarly, there’s one for John as well, so one of the unofficial things families could collect to indicate and memorialise their dead sons, or husbands, or fathers.

Michael: So, there were quite a number of letters from families about their son.

One letter was from a mother who didn’t actually know her son had passed away until she received Porter’s letters.

All of these letters along with the registrations have been digitised.

So, they’re all available now online in our search engine and then you can search for them, and you can see, you can download these for a cost. Then you can download them immediately to your computer.

Robyn: So, one of the collections we have here at the State Library is the collection of Frances Henry Staunton or Frank to his family.

So, he was as shearer from Richmond, and he enlisted in the end of 1914 and went to war with 25th battalion. So unfortunately, he died at Pozières in July 1916.

Franks was particularly close to his mother. He sent home various souvenir items for her and wrote letters home.

So, in the collection are some lovely and heartfelt letters from Frank’s superior officer a Captain O’Connor who he knew, actually from the Richmond District. And he wrote to his Mum expressing his condolences at Frank’s passing.

Michael: As part of the commemoration of World War 1 between 2014 and 2018 they produced or we produced two certificates.

There are two quite tasteful certificate obviously different designs; one of poppy, one of the soldiers, or solders. And if you, if you go into your search engine and you identify the person that you want, you can actually request to order one of these.

So, and they are obviously a nice keepsake to recognise the details of the, of the fallen soldier.

|

You can download the top 100 results for any search with results.

The download link is located at the top of the results and provides an Excel spreadsheet you can use and manage.

The way you create a bookmark can be a little different depending on the browser you are using and if you are using a desktop or mobile device.

  1. Open a result by clicking on the person’s name, making sure you are on the products available for purchase page.
  2. On the right-hand side of the search bar of your browser, click the star icon or select either ‘Add to favourites’ or ‘Add bookmark’.
  3. Edit the bookmark name or keep the name of the title of the page.

This includes a unique number used by us to locate the full registration.

The registration number is made up of:

  • year of registration
  • prefix letter or letters
  • the number.

The registration number provides additional information about the event, which may help you identify the specific record you are looking for—particularly if you are searching on a common name.

The registration number can give you an idea of where and when the event took place.

For example, the registration number 1901/B2376 indicates that the event:

  • was registered in 1901
  • occurred in Brisbane
  • was the 2,376th registration recorded in Brisbane that year.

Some records may not display a prefix, and some index prefixes have changed significantly over time, particularly in South East Queensland.

Remember that the year is the year the record was registered, not when the birth, death or marriage took place, which may be different.

Learn more about registration numbers and prefix letters.

Content of historical certificates and images

The historical certificate or registration image you buy will show the following information about the registration.

Birth registrations:

  • Registration number (including registration year)
  • First name(s)
  • Last name
  • Father’s name
  • Mother’s name

Marriage registrations:

  • Registration number (including registration year)
  • Last name of each party
  • First name(s) of each party

Death registrations:

  • Registration number (including registration year)
  • First name(s)
  • Last name
  • Father’s name
  • Mother’s name

The information shown on a historical certificate and the information needed to register an event may vary.

Historical source images

The historical source image you buy will show the information about the registration and may show compliance-checking notes done by the staff of the day.

Sometimes these records may show more information. For example, a marriage source image may have recorded:

  • that no record of a birth could be found at the time of registration—when a person’s place of birth was stated as being in Queensland
  • a death registration number for a parent.

Back to top

Brisbane registry contact details

Located at Level 32, 180 Ann Street, Brisbane

Opening hours

Monday to Friday: 8.30am–4.30pm

Public holidays: Closed

By phone

Local call* 13 QGOV (13 74 68) or international +61 7 3022 6100 (+10 hours UTC)—phone lines are open Monday to Friday, 8.30am–4.30pm.

*Costs may be higher from mobile phones and interstate.