Approved security industry association requirements
Disciplinary reports
You must inform us if:
- a security firm cancels their membership
- you terminate a firm’s membership.
You must do this within 14 days of the end of each month. Include the date on which the membership ended.
If we request it, you must provide us with:
- a firm’s membership application
- copies of complaints about a member
- documents about a code of conduct breach by a member (include a copy of the compliance audit).
You must:
- keep these types of documents for 7 years, in case we need to request them
- give the documents to us within 14 days of our request.
If you don’t do this, we can:
- revoke your approval as a security industry association
- take action against you, including prosecution.
Compliance audits
You must audit each members security firm at least once every 3 years. These audits must:
- be done by a certified accountant
- follow the Auditing and Assurance Standards Board’s standards for auditing
- assess whether the member complies with your code of conduct.
Your auditor will submit a written report. You must give a copy of this to the member within 3 months.
You must audit a new member within a year if they:
- moved across from another approved association and
- cannot show that they have passed a compliance audit in the last 3 years.
Financial documents
You must submit your annual financial statements, including:
- an accountant’s report into your finances
- the committee or board’s declaration of financial viability (passed at a committee/board meeting and signed by 1 or more office holders)
- the accountant’s statement of support for your declaration (based on their audit of your finances and business plan).
You will need to lodge the documents within 6 months of the end of your association’s year (which is the anniversary of your approval date).
Operational documents
You must make statements outlining:
- the compliance audits you’ve done (how many members, what percentage of your overall membership they represent and the individual details of each audited member)
- your complaints policy (how many complaints you received, a description of each complaint and your responses to each)
- the annual review for both policies (we must approve any changes before you enact them).
You will need to lodge the documents within 6 months of the end of your association’s year (which is the anniversary of your approval date).
