Prepare for training
When you have agreed to deliver training, you will need to help the apprentice or trainee and their employer to prepare for it.
Training plan
As the supervising registered training organisation (SRTO), you must develop a training plan with both:
- the apprentice or trainee
- the employer.
The training plan helps you:
- explain how everyday tasks relate to the final qualification
- clarify the employer's role in planning and delivering workplace tasks
- identify any training gaps in the workplace.
You are responsible for:
- negotiating (and developing) the training plan with the others
- planning how the competency units will be delivered and assessed
- providing the training and assessment listed in the training plan
- notifying the others about situations that affect the training plan (e.g. superseded or change or qualification)
- signing the training plan, along with the other parties
- issuing them signed copies.
For more information about your training plan obligations, refer to 'Role of the SRTO' in the Guide to training plans and training records.
Training plan template
Training plans must use an approved format, which can be based on:
- our approved template
- or
- your own template (if it includes all the information we need, which can be found in our template).
Key dates for training plans
| Action | Time frame |
|---|---|
| You must negotiate, develop and sign the training plan | within 3 months of the start of the apprenticeship or traineeship |
| You must send a copy of the signed training plan to the employer and apprentice or trainee | within 14 days of it being signed |
| You must sign any agreed changes to the training plan and send a copy of this updated version to the employer and apprentice or trainee | within 14 days of agreement to the change |
| If you are replacing another SRTO, you must negotiate, develop and sign a training plan | within 28 days of becoming the new SRTO |
| If the training contract is transferred to a new employer, you must negotiate, develop and sign a training plan | within 28 days of the transfer date |
Recognition of prior learning and credit transfer
As part of developing the training plan, consider the apprentice's or trainee's previous skills or experience which could be credited towards their qualification.
You must explain the different types of credit available and offer it to them if they are eligible.
Learning and disability support
Before starting any training, you must:
- test the apprentice's or trainee's literacy, numeracy and digital skills
- discuss any disabilities that the apprentice or trainee may have
- adjust training to support extra learning needs.
Find out more about inclusive practices in training.
Employer resource assessment
As part of developing the training plan, you must complete an employer resource assessment (ERA) to check that the employer (and workplace) has the facilities, range of work and supervision for the apprentice or trainee to meet all their training requirements.
Learn more about employer resource assessments.
School, work and training timetable
When your apprentice or trainee is school-based, you must work with the student, their parent/guardian (if applicable), the employer and their school to plan a timetable that allows for school, work and training. You can use Form ATF-023 for this purpose.
Find more information on your obligations in the Guide to school-based apprenticeships and traineeships.
Training record
You must provide your apprentice or trainee with a training record to help them document, monitor and demonstrate their own progress. Reviewing the training record allows you to track training progress, be alert to any delays and react accordingly.
For more information about your training record obligations, refer to 'Role of the SRTO' in the Guide to training plans and training records.
Key dates for training records
| Action | Time frame |
|---|---|
| You must give your apprentice or trainee a training record | within 14 days of the training plan being signed |
| You must review the training record | at least every 3 months |
eProfiling
For electrical apprentices, the eProfiling system may be used as their training record. Any workplace training recorded must be validated by a licensed tradesperson.
Training costs
Before you provide training to any apprentice or trainee, you must:
- tell them how much it costs
- discuss any funding implications that may affect future training.