Email

Accessible emails make our working lives easier and convey information between people and organisations.

Top tips to make your emails more accessible

• Use text, not images.
• Font is important—aim for a minimum size 12.
• Serif fonts—like arial—are easier for most people to read.
• White space is important—use spacing between lines of text.
• Use headings to structure your content.

Find out more

• A guide to accessible emailing, Digital NSW
• Accessible typography

Adding an email signature block

Add an image into your signature block

You can make you signature block accessible by following the instructions below.

Step one: Creating a new signature

Open Outlook and create a new email.

1. Look for the signature button in the middle of the ribbon
2. Click signatures and look for the ‘new’ button on the right-hand side of the window.
3. Copy and paste the signature block into the Edit signature ‘text box’. You can also save the image to your computer and insert it by clicking on the picture button on the right-hand side of the ribbon under the Edit signature button.
4. You can include a link on the signature block by clicking on the link symbol at the right-hand side of the Edit signature text box.
5. Remember to press save after you have inserted the image.

Step two: Add alternate text and links to promotional images

You need to add a description to images you have in your email so people understand the purpose of the image.

1. Open the Edit signature area of the email signature block you want to edit
2. Select the image you want to edit
3. Select Picture in the drop down menu and then the Alt text tab
4. Add your short alt text description. The description needs to provide the same information that is on the image. If there is text in the image, include it in the alt text.
5. Select OK.