Online meetings and webinars

People with disability should have equal access and participate in meetings and events. Online meetings, events and webinars mean people speak, are visible and sometimes show things on screen. Below are some tips to make your meetings more accessible.

Top tips when speaking in online meetings

• Introduce yourself.
• Provide a short description of yourself.
• Speak loudly and clearly.
• Use short sentences.
• Repeat key messages during your presentation.
• Describe and read out any slides you present.

Top tips for slides

• Font size is important. Use a minimum 24 points for text, 1.5 line spacing, text aligned to the left.
• Maximum six lines of text per slide.
• Use sentence case.
• Try not to use italics or underline.
• Include alt text for images, icons, shapes, text boxes and objects.
• Use bullet points.
• Colour contrast is important – avoid using text over images or multi-coloured backgrounds.

Top tips for additional materials

• Make sure the agenda and notes are accessible.
• Ask participants to record the meeting and let them know if you plan on sharing or publishing the video.
• Record and transcribe your meeting. You can do this using Microsoft 365. For full instructions visit transcribe your recordings.

Check: you can check the accessibility of your PowerPoint presentation with the Office 365 Accessibility Checker.

Find out more

• Hosting accessible and inclusive meetings fact sheet (PDF 226 kB), Queensland Health
• Inclusion Australia’s tips for inclusive meetings
• 15 tips for more accessible meetings