Events

Duration 00:01:05

Audio-described transcript

Dr Talitha Kingsmill:

Audio description: A smiling woman with brown hair that is tied back. She has a black and white jacket on, over a black shirt. She is standing in front of glass windows. Trees are in the background.

Transcript:

The more accessible we can make an event or a function, means the broader reach and outreach we have for community. So if we actually think about our accessibility in terms of universal design, in terms of thinking not ‘if’ people with particular needs are going to be there, but actually plan on the fact that a community involves people with the broad range of needs and therefore in our planning, if we actually make accessibility something that is at the forefront and not an if, but actually something that occurs every single time. Then that allows people to attend events that are inclusive and they’re not even seen as inclusive because they’re just seen as the norm and that’s really, I think, what we’re aiming for. We’re aiming for that universal design where everybody has an opportunity for equitable social participation and when we actually have events and forums that have true accessibility, that allows that to happen.

With a little planning, events can be accessible to everyone.

From registrations and ticket sales to sensory rooms or quiet spaces, hearing loops, closed captions and Auslan interpreters—there are lots of ways you can make your events more accessible.

Invitations

  • Make it clear on the invitations how people can ask for access requirements.
  • Use inclusive language—let people know they are welcome.
  • Think about how you invite people—the words you use (simple, respectful), the format you use (paper, online) and channels (social media, newsletters, radio).
  • List the access options for the event and venue.
  • Make sure invitations are easy to read. Consider font size, layout, colour contrast and images.
  • Make sure your invitation can be read by screen readers.
  • Include alt-text for images.
  • Include the name and contact information of someone that can answer questions about accessibility before and during the event.

Venue accommodations

Choose venues that can meet communication needs. Many venues have:

  • functional hearing loops
  • quiet rooms or spaces where people can take breaks
  • PA systems to ensure speakers can be heard
  • an accessible stage or speaker platform or reception area
  • a rest area for assistance animals.

Auslan interpreters

Auslan interpreters may be required to support the participation of people who are d/Deaf or hard of hearing.

Top tips for booking an interpreter

  • Book an interpreter for any large public event.
  • Book an interpreter when one is requested for smaller events or meetings.
  • Interpreters are in high demand so book at least three weeks in advance.
  • Book more than one interpreter if the event or meeting will go for more than one hour to allow for breaks.

Live captioning

Live captioning offers benefits to all event participants both during and after the event. Following events, full transcripts are typically available and can be shared with all attendees. A range of services are available to provide this at your event.

Find out more